Privacy Policy
About Our Privacy Policy
Van Passe B.V. values your privacy. We therefore process only the data necessary to improve our services and handle your information with care. We never make your data available for commercial purposes to third parties.
This privacy policy applies to the use of the website and the services arising from it by Van Passe B.V. The effective date for the validity of these terms is 09/08/2024, with the publication of a new version voiding the validity of all previous versions. This privacy policy describes which data about you is collected by us, what these data are used for, and under what conditions these data may be shared with third parties. We also explain how we store your data, how we protect your data from misuse, and what rights you have concerning the data you have provided to us.
If you have any questions about our privacy policy, you can contact our contact person for privacy matters. You will find the contact details at the end of our privacy policy.
About Data Processing
In the context of our services, we may share personal data with trusted third parties, such as external accountants or IT service providers. These parties assist us in delivering high-quality administrative services and are contractually obligated to adhere to the same high standards of data protection. They use your data solely for the purposes as described in this privacy policy. Below you can read in more detail how we process your data, where we store your data, which security techniques we use, and who can access your data.
Email and Mailing Lists
MailChimp
We send email newsletters via MailChimp. MailChimp will never use your name and email address for its purposes. At the bottom of each email sent automatically via our website, you will find the “unsubscribe” link. You will no longer receive our newsletter after unsubscribing. Your personal data is securely stored by MailChimp. MailChimp uses cookies and other internet technologies that make it clear whether emails are opened and read. MailChimp reserves the right to use your data to further improve its services and, in this context, to share information with third parties.
Office365
We use Office365 services for regular business email traffic. This party has taken appropriate technical and organizational measures to prevent misuse, loss, and corruption of your and our data as much as possible. Office365 does not have access to our email traffic, and we handle our email traffic confidentially.
Payment Processors
Stripe
For processing part (or all) of the payments in our services, we use the Stripe platform. Stripe processes your name, address, and residence details, and your payment details, such as your bank account or credit card number. Stripe has taken appropriate technical and organizational measures to protect your data. Stripe reserves the right to use your data to further improve the service and, in this context, to share (anonymized) data with third parties. Stripe may also share data in the case of a legal request, such as for extended payment (credit facility) information. All of the above-mentioned safeguards concerning the protection of your personal data also apply to the components of Stripe’s services for which they engage third parties. Stripe does not store your data longer than is legally permitted.
Invoicing and Accounting
MoneyMonk
For managing the administration and accounting of our clients, we use the services of MoneyMonk. We process personal data such as names, addresses, residential information, financial data, and other relevant information needed to carry out our administrative and accounting services. This data is used for preparing financial reports, processing tax returns, and managing sales and purchase invoices. Your personal data is sent and stored securely. MoneyMonk has taken appropriate technical and organizational measures to protect your data from loss and unauthorized use. Additionally, MoneyMonk is obligated to maintain confidentiality and will handle your data confidentially. MoneyMonk uses your personal data exclusively for the purposes described above and not for other purposes.
Purpose of Data Processing
General Purpose of Processing
As an accounting firm, we process personal data that is essential for the execution of our administrative and accounting services. This includes, among other things, managing financial data, preparing reports, and processing tax returns. This data processing is necessary to comply with legal obligations and to support our clients accurately in their financial administration.
We use your data solely for the benefit of our services. This means that the purpose of processing is always directly related to the assignment you provide. We do not use your data for (targeted) marketing. If you share data with us and we use it — other than at your request — at a later time to contact you, we will ask for your explicit permission to do so. Your data will not be shared with third parties, other than to fulfill administrative obligations. These third parties are all obligated to maintain confidentiality based on the agreement between them and us or a legal obligation.
Automatically Collected Data
Data automatically collected by our website is processed with the aim of further improving our services. This data (for example, your IP address, web browser, and operating system) is not personal data. Cooperation in fiscal and criminal investigations. In some cases, Van Passe B.V. may be legally obligated to share your data in connection with governmental fiscal or criminal investigations. In such a case, we are forced to share your data, but we will oppose this within the limits of the law.
Retention Periods
We retain your data as long as you are our client. This means we keep your client profile until you indicate that you no longer wish to use our services. If you indicate this to us, we will also consider it a request to forget you. This means that we will not retain your data for more than two years from the last contact moment or transaction unless there is a legal justification to retain it longer. Based on applicable administrative obligations, we must retain invoices with your (personal) data, so we will retain this data for as long as the applicable term runs. Employees no longer have access to your client profile and documents that we have produced as part of your assignment.
Your Rights
Based on the applicable Dutch and European legislation, you have specific rights concerning the personal data processed by or on behalf of us. Below we explain which rights these are and how you can invoke these rights. In principle, we send copies and copies of your data only to your already known email address. If you wish to receive the data at another email address or, for example, by post, we will ask you to legitimize yourself. We keep records of completed requests; in case of a forget request, we administer anonymized data. You receive all statements and copies of data in the machine-readable data format we use within our systems. You have the right at all times to file a complaint with the Dutch Data Protection Authority if you suspect that we misuse your personal data.
Right of Access
You always have the right to access the data we process or have processed that relates to your person or that can be traced back to you. You can request this from our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a copy of all the data with an overview of the processors who have this data, including the category under which we have stored this data.
Right to Rectification
You always have the right to have the data that we process or have processed, and that relate to your person or can be traced back to you, corrected. You can make a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a confirmation at the known email address that the data has been adjusted.
Right to Restriction of Processing
You always have the right to restrict the data that we process or have processed that relate to your person or are traceable to it. You can make a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you a confirmation at the known email address that the data will no longer be processed until you lift the restriction.
Right to Portability
You always have the right to have the data that we process or have processed, and that relate to your person or can be traced back to you, performed by another party. You can make a request to that effect to our privacy contact person. You will receive a response to your request within 30 days. If your request is granted, we will send you copies or copies of all data about you that we have processed or that has been processed on our behalf by other processors or third parties to the known email address. In all likelihood, we can no longer continue the service in such a case, as the safe linking of data files can no longer be guaranteed.
Right to Object and Other Rights
In some cases, you have the right to object to the processing of your personal data by or on behalf of Van Passe B.V. If you object, we will immediately stop data processing while your objection is being handled. If your objection is justified, we will provide you with copies and/or copies of the data that we process or have processed, and then permanently cease processing. You also have the right not to be subject to automated individual decision-making or profiling. We do not process your data in such a way that this right applies. If you believe it does, please contact our privacy contact person.
Cookies
Our website uses cookies and similar technologies to improve your experience, analyze website usage, and offer personalized advertisements. Below we explain which cookies we use, why we use them, and how you can manage your cookie preferences.
Google Analytics
Cookies are placed on our website by the American company Google, as part of the “Analytics” service. We use this service to track and get reports on how visitors use the website. This processor may be required by applicable laws and regulations to provide access to these data. We collect information about your browsing behavior and share this data with Google. Google may interpret this information in conjunction with other datasets and track your movements on the internet. Google uses this information to provide targeted advertisements (AdWords) and other Google services and products.
Use of Microsoft Clarity
We use Microsoft Clarity, an analysis tool that helps us gain insight into how visitors use our website. Microsoft Clarity collects data such as behavioral patterns (click behavior, scrolling behavior, and session recordings) to improve our website and services.
This data may be collected and processed by Microsoft. For more information on how Microsoft Clarity processes data, please refer to the Microsoft Privacy Policy .
Use of Social Media Tracking and Cookies
We use tracking technologies, such as cookies and tracking pixels, to analyze how visitors reach our website, including through social media platforms like TikTok, Instagram, and Facebook. This information is used to improve our marketing campaigns and to offer targeted advertisements.
During your first visit to our website, we show you a notification about the use of these technologies. You can manage your cookie preferences at any time through your browser settings.
The data collected through these technologies may be shared with third parties who help us analyze web traffic and deliver advertisements. We use this data solely for the purposes described and do not share it with other third parties without your explicit consent.
Third-Party Cookies
In the case of software solutions from third parties, cookies are used as stated in the privacy policy. These third parties can collect information about your web activities on our website and on other websites to deliver personalized content and advertisements. The parties placing these cookies can combine the information they collect with data you have provided to them or that they have collected based on your use of their services.
Types of Cookies We Use
- Functional Cookies: These cookies are necessary for the proper functioning of our website and enable you to navigate the website and use its features.
- Analytical Cookies: We use analytical cookies to understand how visitors use our website. This information helps us to improve the website and provides insights into usage patterns.
- Marketing Cookies: We use marketing cookies to track which pages you visit and to offer personalized advertisements based on your browsing behavior on our website and other websites.
Retention Periods for Cookies
The data collected via cookies are stored for a period necessary to achieve the purposes for which they are collected, unless a longer retention period is required or permitted by law. This period may vary depending on the type of cookie and the purpose for which it is used.
Managing Cookies
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. Refer to your browser’s Help section for instructions on how to do this. Please note that disabling cookies may affect your use of our website and some features may not function properly.
Changes to the Cookie Policy
We reserve the right to make changes to our cookie policy. Changes will be published on this page so that you are always aware of the information we collect, how we use it, and under what circumstances we may share it with third parties.
Periodic Review
This privacy policy is reviewed and updated periodically to ensure that it complies with the latest laws and best practices in data protection. We encourage you to visit this page regularly to stay informed of any changes.
Contact Information
Changes to the Cookie Policy
Ersin Cokluk
