Accountant for hairdressers and hair salons
You stay behind the chair; your dedicated accountant handles your administration, VAT returns and income tax. From €70 per month (excl. VAT), cancellable monthly.
879 satisfied customers
The bookkeeper who does things differently
- Efficient
- Sure
- Smart
- Personal
- Efficient
Fewer evenings behind the laptop after closing time
Wholesale receipts are scanned with your phone. Purchase invoices are forwarded to your own mailbox, and your bank is linked. How you submit your daily revenue is something we will discuss during the introductory meeting. We process your administration, including your card and cash revenue. In the dashboard, you can then see what came in and what went out.
- You supply, we process your accounts
- Sure
No more fussing with 9% and 21% VAT
As a hairdresser you calculate with two VAT rates and in practice these easily get mixed up. We take care of your VAT returns, paying attention to the breakdown between treatments and product sales. Your income tax return as an entrepreneur is also included in the package. In the dashboard you can see interim how much VAT is coming up, so that a payment does not take you by surprise.
- VAT returns, including forms 9% and 21%
- Smart
First consult about the VAT exemption for small businesses (KOR) or an investment
A new backwash unit, a second chair or joining the VAT exemption scheme (KOR): those choices have an impact on your taxes for years to come. Discuss your plan with your regular accountant first, via WhatsApp, email or during your monthly 1-on-1 meeting. They can help you think through the consequences for your VAT, your profit and your investment deduction. If your business is growing rapidly, we can help you consider the step towards becoming a limited company (BV).
- Consult first, decide later
- Personal
Your regular accountant is simply in your WhatsApp
A question about a chair rental invoice or a large purchase? Send your dedicated accountant a WhatsApp message or email, even between two clients. You will get an answer from someone who knows your business. Asking questions is unlimited and included in your package. Every month, you can schedule a 1-to-1 conversation about your figures and your plans.
- Dedicated accountant, reply via WhatsApp
Bookkeeping for hairdressers: five points that always return
Two VAT rates, cash, chair rental and expensive inventory: salon administration has its own rules. These are the five key points in practice.
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9% / 21%
Treatments are 9%, individual sales are 21%
Cutting, dyeing and shaving fall under 9%, as does the shampoo or dye used during the process. If you sell a bottle separately, that is 21%. For extensions, applying them is 9% and the hair itself is 21%. Manicures and make-up are also 21%. Please split this up on your receipt.
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Every day
Card and cash must be balanced every day
Record what you received each day by card, in cash, and via payment requests, and reconcile your cash drawer. Thanks to the bank feed, your card payments are already in your records, allowing you to check them against your daily sales summary. This way, during an audit, you can show where every amount came from.
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Since 2025
Chair rental demands real independence
Since 1 January 2025, the tax authorities have once again been fully enforcing rules against bogus self-employment. Whether a chair renter is genuinely self-employed depends on all the circumstances combined. Think of having your own clients, prices, working hours and bearing your own financial risk. Record agreements in writing and act accordingly. If you rent out chairs, keep the rent received and your own turnover separate.
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From £450
You depreciate chairs and wash units
A hairdresser's chair or wash unit starting at €450 is depreciated over several years. If you invest a total of between €2,901 and €71,683 in such business assets in 2026, you can deduct an additional 28% of that from your profit: the small-scale investment allowance. Consult before making a major purchase. Bundling purchases into a single year can pay off.
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Up to €20,000
The VAT relief scheme is a calculation, not an automatic entitlement
You can participate with a turnover of up to €20,000 per calendar year. You then do not charge VAT, nor do you reclaim anything on your purchases. The Netherlands Tax Administration calculates it: a mobile hairdresser with a turnover of €10,000 saves around €690 per year. A salon with a turnover of €15,000 and high purchases misses out on €750 in refunds.
Our services
Everything you expect from a bookkeeper
Administration in order
We make sure your accounts are neatly kept, so you have insight into your finances and don't miss important deadlines.
Accounting Software
We work with modern accounting software that allows you to easily upload receipts, send invoices and have real-time insight into your finances.
VAT
We take care of your VAT returns, check the submitted records and monitor the deadlines. This reduces the risk of errors and late filings.
Income Tax
We will help you with your income tax return, make sure you make the best use of deductions and guide you through tax breaks.
Monthly one-on-one meetings
Personal contact matters. You decide when to schedule a 1-on-1 session to review your numbers, ask questions, and receive tailored advice.
Unlimited questions
You can always reach out to us with questions about your administration, taxes, and finances. We think along with you and help you move forward.
A map built on trust
Sole traders and sole proprietorships throughout the Netherlands choose Van Passe
879 Customers
100% Freelancers
Your accountant for hairdressers
Your accounting sorted from €70 per month excl. VAT, cancelable monthly.
- Administration management
- VAT returns & income tax
- Accounting software (online app)
- Monthly 1-on-1 sessions you can schedule
- Unlimited questions
€
From
70
p/m
(Price ex VAT)
A dedicated accountant for you as a hairdresser
Je legt je situatie één keer uit. Daarna weet je vaste boekhouder of je een stoel huurt, aan huis knipt of een eigen salon runt, en wat dat betekent voor je btw en je kosten. Je houdt één vast aanspreekpunt. Denk je aan een eigen salon of stoelverhuur? Dan denkt je boekhouder met je mee. Werk je vanuit een eenmanszaak, dan lees je op de pagina over de boekhouding van je eenmanszaak hoe het zit met de zelfstandigenaftrek en de belasting over je winst.
What do our customers say?
Our customers not only appreciate our knowledge, but also how nice it is to work with us.
Take a moment to read their experiences.
What will your experience be? Let's get acquainted!
Knowledge base
Customer doesn't pay your invoice: what can you do?
Switching accountants: step-by-step guide and handover checklist
Creating an invoice as a sole trader: explanation and example
Deferred payment of tax with the tax authorities as an entrepreneur
Frequently Asked Questions
Questions about your accounting as a hairdresser, about chair rental or expenses? Here are the answers.
How much does an accountant cost for a hairdresser or hair salon?
At Van Passe you pay from €70 per month (excl. VAT) for an all-in package: processing of your administration, VAT returns, your income tax return as an entrepreneur, the app and a dedicated accountant. Hairdressers and hair salons fall under the General tariff. Set-up costs may apply. You can cancel at any time, by the end of the month.
What expenses can I deduct as a hairdresser?
Expenses you incur for your business: scissors, clippers, hairdryers, dye and styling products, chair rental or salon rental, professional training courses, business insurance, your card reader and salon software. Conditions apply to work clothing, your phone and your car. Are you in doubt about a receipt? Send a photo via WhatsApp to your regular accountant and check.
Can I continue to use my till or salon software?
Yes. You don't have to get rid of your booking system and till. You supply the revenue reports from those, just like your receipts and purchase invoices. During the introductory meeting, we will discuss which system you use and how your daily revenue can reach us most easily. Do keep your till data and daily statements for seven years.
Can I also come to you if I have arrears?
Yes. We take on backlogs in your administration or tax returns; it is work that we do a lot. During the free introductory meeting, be honest about how things stand, even if there are already letters from the Tax and Customs Administration. Then we will discuss what is needed to clear the backlog.
I am starting as a freelance hairdresser. When should I arrange an accountant?
Het liefst voordat je eerste klant betaalt. Dan richt je je kas en je btw vanaf dag één goed in en voorkom je herstelwerk achteraf. Je maakt ook meteen een doordachte keuze over de KOR. De kennismaking is gratis, dus je kunt je plannen al voorleggen voordat je begint. Meer over je eerste maanden als ondernemer lees je op de pagina boekhouder voor starters.
Send us a WhatsApp or give us a call. We’re happy to help!
